Glenmark Impex Reduces Labor Intensity
of Routine Work by 90%

Glenmark Impex LLC is the subsidiary of Glenmark Pharmaceuticals Limited international pharmaceutical company. The company’s pharmaceutical portfolio includes both prescription and over-the-counter medicines in major therapeutic areas such as dermatology, pulmonology, otorhinolaryngology, pediatrics, and general practice.

Solutions

Procurement, Contracts, and Invoices

Now employees who are involved in process of approval and assessment of counterparties just need to specify criteria of financial and legal reliability of a counterparty. Axirum will automatically calculate the final assessment in accordance with previously set formula. The system also checks validity period of counterparties assessment and notifies in advance when the reassessment is required. Automation of the process allows the company to minimize its fiscal, credit, and financial risks.

Axirum supports two routes of procurement documents approval. The number of approvers depends on the need for tender procedures. If a tender is not required, documents are approved on a shortened route. Otherwise, within the tender procedure, the committee analyzes bids, grades the suppliers, and holds a voting right in the system.

When approval of contracts starts, Axirum automatically checks completeness of contractual documents package. An employee can export any document from the system in the PDF format, as well as find an e-copy of a paper document by the barcode.

When working with incoming invoices, an employee fills in the planned payment date, that allows to avoid payment delays. An accountant checks if an invoice is correct and sends it to a manager for approval and signing. Invoices are stored in the unified archive allowing for quick and simple search and fast preparing of reports.

Powers of Attorney

The company has fully digitalized its powers of attorney management. To reduce the number of documents, employees can specify multiple attorneys in the power of attorney card.

To ensure confidentiality, all passport details are available only to specialists of legal department. The system checks powers of attorney validity periods and sends notifications to a responsible employee 10 calendar days before and on the day of expiration date.

Registration of Medicines

The custom solution “Medicines” module contains all actions for work with medicines documentation.

From a card of medicine employee can access all related documents, expiration dates, instructions and layouts, registration certificate, and GMP rules that ensure compliance with medicine development and registration requirements.

Validity periods of GMP and registration certificates are extremely important, so the system automatically sends a notification on imminent expiration of documents to a responsible employee.

If a document is to be approved with a limited number of approvers, an approval initiator can only select a checkbox in a document card, and the system picks a short approval route.

Solution used

Contract Management

Invoice Management